As part of the safe and efficient running of the Overland Hike we will collect and store data relating
to your son / daughter. Further explanation on the use and storage of the data can be found in the
notes below:
• The data that you submit will be held in a database on a secure computer server that is
located within the UK.
• The data will be collected by your son / daughters Scout / Explorer Scout leader.
• The data you submit may be shared for use in other Scouting activities.
• The data will not be shared outside of Scouting.
• The data stored electronically is the same as the data shared on the ‘Overland Hiker
Information Form’ that parents / carers must complete for their son / daughter to take part
in the Overland Hike.
• The electronic data will be held until the young person reaches the age at which they leave
their current section. This means a Scouts data will be removed when they reach fourteen
and a half years old. An Explorer Scouts data will be removed when they reach eighteen
years old. The retention of data for this time period allows the organisation to ascertain if a
young person has competed in the Overland Hike previously and therefore if their team is
eligible to compete for the ‘Novice Trophy’.
• If you wish your son / daughter’s data to be removed from the database after the hike
please email [email protected]
• If you wish to see the data held on your son/daughter please contact
[email protected]